Saturday, 14 June 2014

More on System Thinking

More on Systems Thinking


Herein is my experience of systems design

1.     All systems are a function of its design principles.
2.     The principles of the design comes from ‘ form following function’.
3.     The function arises from the primacy of the objectives of deliverables.
4.     The form of the system must change/adapt to the functionality in real time
5.     A system out of form with its functionality leads to entropy.
6.     Systems must be constructed for modern times, not borrowed from past models – they were relevant for those times.
7.     All system combine Process, Technology and People in relation to context.
8.     Best practice models, should give way to bespoke models (fit for purpose) or ‘next in class models’.
9.     A form denigrates because it is trapped in an existing paradigm: for change to occur, the paradigm itself has to be changed.
10. Systems exert stronger pressure than the individuals inside the system.

11. The collective individual’s intervention exert pressure on the overall system. Even the action of one individual makes a change in the overall system.
12. Systems and individuals continue to exert pressure on each other, and the form continues to require changes. The Gestalt of the system needs to be studies as always.
13. In order to maintain the health of the systems, re-ordering systems should be seen from the beacon of the Vision that spans across a broader time horizon.
14. Elements of the system must contain resilience and negotiability to allow it to adapt.
15. A system must have qualities of satyam (authenticity) , shivam (energy) and sundaram(beauty).
16. Systems that triumph eventually are simple, smart and secure.


Saturday, 7 June 2014

Universal Laws applied to Business Organisations

Universal Causal Law applied to Business Organisations

Swami Chinmayananda explains the three laws as under:

1.     Every effect is on account of a cause
2.     The effect is the cause itself in different forms
3.     If one removes the cause, there is nothing that remains

In this, he clarifies that the manifest arises from a universal source, ie Consciousness, that is singular, all that exists is the plurality of the source itself, and it is life itself (read energy force) that creates all, which once removed renders the effects non-existent.

Let me apply this to Organisations.In the world of business organizations, the organization itself is a creation. All organizations are ‘perfectly designed to be the way it is’ – it arises from the source. You get what you deserve, for it is this that you have created and sustained. Are the product and services it offers, a ‘pull’ – that is, does it attract consumers to it, or does it wish to ‘push’ products. Organizations that are prosperous, but are constantly anxious about losing its Goddess Lakshmi, remain preoccupied by its wealth, yet organizations that strive to serve – that offer value to its consumers, always attract, and grow in firm measure. True value comes from the desire to serve consumer needs – to first give. The by products of giving, result in creating fruits (read profits). Those that have an orientation to serving the myriad stakeholders rather than profit for its own stake survive.

In the role of organizational practitioners, one preoccupies oneself with either work on ‘work processes’ or ‘management systems’ to improve effectiveness. These systems are either the review processes, rewards systems, compliance processes, learning, or organization structures. Much has been done in this area (read organization benchmarking, best practices, Process engineering, etc). By itself these are not enough. Under the universal laws these are ‘effects’ of the cause, there are not the cause that shapes effects.

Much time has also been spent on Culture renewal. Culture to me is derived. It is the effect of the cause. There is little gain in trying to change the culture, unless we visit the source itself – ie, that which is the cause that creates the culture effect.

In this I am pointing out that work either at the systems level or at the culture level is futile. These are the outcomes or effects of something arising from the cause. It is true that the effects itself are the cause in different forms. The presence of the cause in the effects itself continues to make us work with the effects of cause. It deludes us from the real task - the cause.

I argue that we have to go beyond the effects of systems and culture transformation. The work must begin by reviewing the design itself, and the very nature of the design principle. When one does this one can see only too clearly why an effect continues. Perhaps the design principles were built for a context and the context itself has changed, which may require an overall change in the design itself. It is this adaptability that allows organizations to change to succeed over time. Looking for this root cause is fundamental, else one is forever treating the symptoms. For example, working to reduce obesity at the effect level will not work, it needs a change in lifestyle, if it is to succeed. The body mirrors the lifestyle we lead. Change the cause and you can change the effect.



Here lies the basis for innovation, for only through innovation is the organization design principles revisited for relevance and changed to better adaptability to a situation. A design arises out of a paradigm, set by oneself or as a byproduct of the social mirror around us. This requires changing the paradigm, with intelligence different to that which originated it. 

I argue that design principles by themselves are not enough. Deep within the intellect is the deeper understanding of two elements – one being the dominant logic of the organization that pervades all design principles, and the other being the dominant values. The first is the thinking, and the other the feeling – the two forces that give way to the organization blueprint – the fabric of the design that allows for creation and sustenance.

It is this dominant logic that illuminates all – it exerts ‘adhikar’ on all design parameters, and with it is the softer ‘anurag’ that gives it energy, that binds all actions. It is the balance that is the key – the ‘samtulan’ that holds it together. Both adhikar and anurag are needed, as the gardener must prune, remove weeds yet water the plants. Doing both, with the sole purpose to serve is the balance.

It is this cause (read organizational vision and purpose and value) that sets up the phenomena, around which the effects manifest. The consequences and outcomes are then the plurality of this vision, and in the absence of which the organization decays. The vision holds resilience, yet is negotiable with its environment, and is held by an enduring vision that is compelling.

It is said that Vision is the key to what organization becomes. It is the cause that gives birth to the effects. Without it, there are no effects. Thus, the universal causal laws are important principles.


In summary, there is the cause (logic and values) that creates the Organization Design, within which lies the effects of the systems and processes, that creates a culture for delivery that defies the business results. I argue that all work must begin from the ‘gangotri’ the very source, not mid stream or down stream.

Saturday, 24 May 2014

Existentially Speaking

Existentially Speaking

Who am I is the secondary question, that springs from the more insistent question – What am I? As we go on answering what we believe is the first question, it only leads to the answers to clarifying the second question – What am I? To any answer, if we put the additional question – who is asking this question, it seems to point out to the fact that, I am not this, not that. (Neti Neti).

The questioner is the question itself – the question is one where a doubt is projected as if outside to itself. As long as there are questions, it clarifies that there exists doubts. As one question is answered another question replaces the earlier question. Every question hides within it, a belief that the answer will confirm a particular notion, held already by the questioner. He / she seeks validation. This is a double bind. If the answers confirm the notion, doubt remains. If it is contrary to a notion held, it raises fresh doubt. Like this, we go on asking questions – sometimes to others, more so to ourselves.

The question is a thought. A thought exists if it is attractive or repulsive – it must have an emotional appeal. With millions of thoughts, we linger around but with only a few. That which we are attracted to, lingers; that which haunts us, chases. Both stay.

Thoughts arise from the mind. The mind is duality. It looks for analysis, discrimination. The mind is built for doubt. For all that is held with certainty, within it lies a small speck of doubt. And for all that is held in doubt, within it lies a speck of certainty. It is not opposites – it is one: a continuum. This needs to be understood.

It is futile to answer the question: it will go on changing. Rather, the focus should be on the questioner – answer the questioner, not the question. For in every question, something is asked, not asked and also asked. A question is located in context, and answering a question without understanding the context is useless.

Trust replaces doubt. While the mind cannot trust, the heart never doubts. The mind responds to the outside, confirms actions within a boundary of assumptions, and lapses back in doubt, when the assumptions change. The assumptions themselves are held in doubt. Trust is located within oneself. It offers itself to existence almost as to say, ‘thy will be done’.


Trust connects and engages. To trust one needs to be intelligent. All other responses come from the intellect calculated for outcomes, but married with doubt. To trust another, begins with first trusting oneself.

Remember, the self (the ego) is the mind itself, whose prime purpose is to ensure its perpetuity. A self  that enquires perpetuates it existence. As long as there is desire to answer questions - the ego will exist. When the questions drop, the ego drops.  

Sunday, 18 May 2014

Laser Coaching

Laser Coaching –  Try it!

All of us can be a coach. Here are a few steps you can use.

First step: Recognising a coaching opportunity

In my experience it’s a waste of time to seek out a coachee – to want to help. The coachee must first be receptive to receiving coaching support. Look for signals. Does he/her make a specific request for help. If not avoid Coaching. I cannot over stress this point.

Second step: Agree to a Coaching session formally

Ask, ‘Would you like me to be a coach to you on this issue? Are you happy for us to spend 20-30 minutes discussing this?’. Make sure the coachee is happy to contract with you on the coaching intervention.

Step three: Choose time and space and prepare for the coaching session

Try and sit at right angle to each other, with a note pad and pencil. Choose a place which is quiet and where you would not be disturbed.

Begin the coaching:

1.     Sunitha, what would you like to discuss with me over the next 20-30 minutes?
2.     If we had a great discussion, what would be the key outcomes you would hope for at the end of 20 minutes?
3.     On a scale of 1-10, how important is this issue to you? Help me understand why you have rated it in this way?
4.     You describe this issue as a ‘problem’; share with me what would you like the solution to look like, if it was fully resolved?
5.     I can understand how important this issue is for you. What steps have you taken already to find a solution?
6.     Great, it seems you have taken several initiatives already. Let’s discuss what are all of the options available to you to deal with this issue?
7.     Let’s list out on your pad – option 1, option 2 and so on.
8.     Another way of asking this could be: - tell me, what is the one thing you know you should do More of/Less of ?
9.     If the client is unable to generate options help by asking: If you asked your friend to offer a suggestion, what might he say? Or how did you resolve a situation like this in the past? Or how would a ‘hero’ of yours resolve this issue?
10. Once you have generated 5-6 options ask, ‘which option(s) would work best for you? Why?

Move to the stage of choosing an action

1.     How would you go about putting this into action? What is the specific action you would take?
2.     What changes would you make in your routine to accommodate this action?
3.     What difficulties might you face to implement these actions? Would could you possibly do to mitigate this?

Move to self review and assessment

1.     How would you monitor and assess if you are following through on your action plan? What monitoring tool works best for you?
2.     How would you assess the effectiveness of your plan?
3.     What can I do to help you?

Move to Closure

1.     We are close to the end of 20 minutes. Let’s wind this session down…what are the key takeaways for you from this discussion?
2.     How do you feel right now? Are you happy for us to wind down this session now?
3.     Finally acknowledge the client for something positive you observed and close the session.